Facility Management Software for Schools

In education, our prime mission is to propel students towards success with our learning management software. As public K-12 schools grapple with aging infrastructures, intelligent care becomes paramount. Meanwhile, private schools and higher education centers must invest strategically, ensuring every project magnetizes new learners.

Brightly offers world-class asset management software that will help you:

  • Brightly_icon_other_industriesSave money and preserve facilities with smarter maintenance
  • Brightly_icon_other_industriesForecast the impact of spending decisions and deferred maintenance
  • Brightly_icon_other_industriesHelp prove funding requests and support smarter planning and budgeting
  • Brightly_icon_other_industriesIdentify utility waste, streamline event hosting and more
Clubs Dashboard

Manage facilities and improve maintenance workflow

Without an asset management solution, schools often wait for something to break, hope someone reports it in time and get to work fixing the problem. This process may leave technicians to scramble looking for parts, hoping they have some on hand. Disruptions like this can impact the learning environment.

By partnering with Brightly Asset Essentials™, your maintenance team can shift to preventive maintenance and schedule services before an asset fails.

Using it to manage your facilities allows you to:

  • Automate tasks and create improved workflows
  • Manage parts inventory and easily create parts orders
  • Access important information from anywhere
  • Identify problematic assets and make better repair versus replace decisions
Predictor Work Planner Capital

Save your school time and money

Educators will often tell their students that being prepared is the key to success, so why not follow that advice? For a school, that means always understanding the state of educational assets. When talking about classrooms, administration buildings and systems required to keep them comfortable, knowing the cost to repair and maintain them can seem like an impossible task.

That’s why you need Brightly Predictor to help with your planning.

In one powerful, user-friendly tool, you can:

  • Model various funding scenarios and compare the impact of investment decisions
  • Accurately predict the future health of all systems and assets you manage
  • Balance community needs, funding requirements and asset health
  • Reduce planning time while creating smarter budgets
Who we help
Proven Track Record delivering Value in your Industry
K - 12
Event Manager Dashboard

Maximize Return with Cloud-Based Event Management

Brightly Event Manager helps you successfully schedule, manage and promote events and facility rentals. Ensure positive community experience with a user-friendly platform.

event manager UI

Schedule school events from beginning to end

Managing events and facility rentals can be difficult without a powerful software solution. From managing a single educational institution to an entire school district, events and facility rentals require plenty of logistical planning and coordination. 

Using a powerful solution like Brightly Event Manager™, schools can:

  • Easily manage community requests
  • Recover costs and understand the true impact of events and facility rentals
  • Eliminate logistical errors and administrative headaches
  • Track payments and send invoices
Energy Manager UI

Control your school’s energy usage

Did you know that school districts spend more annually on energy than on computers and textbooks combined? With utilities being such a major line item for any school’s budget, getting energy usage under control can go a long way. Imagine all you can do for your students when you save money on your energy bill.

With Brightly Energy Manager™, it’s easy to:

  • Identify and eliminate utility waste
  • Track energy-saving initiatives
  • Report on sustainability efforts to your community and stakeholders
Resource Roundup

Improve School Efficiency with our Asset Management Suite of Tools

From a school district looking to optimize time consuming tasks and creating an improved maintenance schedule to a private school’s technician needing easier access to school inventory and asset data, Brightly has software solutions to increase operational efficiency. 

Asset Essentials

No matter the level of education, public or private, the goal is the same—provide a high-quality experience for your students. Fundamentally, this all starts with maintaining and caring for facilities and assets. With a powerful computerized maintenance management system, you can take better care of assets, save money on maintenance costs and automate workflows. Smarter maintenance allows your budget to stretch further and you to spend less time on operations-related tasks.

Asset Essentials makes caring for assets and facilities easy. Ensure classrooms and administration buildings get the care they need, and your maintenance team always has crucial information readily available and at their fingertips. Our world-class, cloud-based software is the perfect solution for educators at all levels and campuses of all sizes.


In schools, budgets are tight and funding is hard to come by. Public K-12s will all fight for their piece of the pie from infrastructure investments while still maintaining aging buildings. Meanwhile, private or independent schools and higher education organizations must weigh funding scenarios and understand the impact of investment decisions. 

Predictor is our powerful full asset lifecycle prediction modeling and capital planning software that models various funding scenarios. Justify funding requests and ensure smart investments so every dollar counts. Make data-informed decisions that will have the biggest impact on your students while helping create a smarter budget.

Event Manager

Educational institutions rightfully focus on their students’ experience first. Outside of that, revenue comes from hosting events and facility rentals. Classrooms, auditoriums and gyms can all bring in money. Many currently rely on antiquated methods to track bookings and work associated with event hosting. 

Event Manager is our world-class event management and facility scheduling software that makes it easy to schedule, organize, promote and recover costs from events and facility rentals. With a user-friendly community portal, you can maximize revenue, eliminate double bookings and promote community events. Drive further efficiency by integrating with Asset Essentials to automate tasks and work orders related to events or facility rentals.

Energy Manager

As the recent infrastructure bill showed, there is an increased focus on sustainability in schools. According to ENERGY STAR, 30% of utility use in public buildings is wasted every billing cycle. Instead of flushing that money down the drain, reclaim it and put it to good use.

Energy Manager is our world-class energy management software. Easily identify areas of waste and improve your sustainability efforts. With automated bill entry, you will gain further efficiency and can spend more time understanding the data instead of manually entering it. Monitor carbon emissions and show the community you’re committed to building a brighter future.


Every dollar counts and ensuring you’re spending wisely is crucial. No matter how smart you plan, one unexpected incident can destroy your budget. Instead of fixing problems as they occur, what if you could predict them and be prepared? 

Origin is our next-gen strategic asset management and asset health solution that provides strategic insight into facilities, assets and resources. By knowing the true cost of deferred maintenance, you can prove funding requests with powerful visuals and metrics and plan for a brighter future.  

Success Story

Baltimore City School District Streamlines Operations with Asset Essentials

Baltimore City Public Schools, Maryland
Baltimore, Maryland, U.S.

In the past, people haven’t understood that we are severely underfunded. We needed work order data and contractor data to help them see where we’re spending our resources and justify funding needs. Asset Essentials provides us a methodology for having principals and custodians articulate problems in their buildings... With Asset Essentials, we can provide a tool for them to capture the problem in a work order. The system provides us the ability to route it to the appropriate department, and get someone working on it. With 150 buildings, there are a lot of issues. Without Brightly, we would be in trouble.

Baltimore City Public School
Executive Director of Operations, Baltimore City Public Schools
Success Story

Wake Forest University Tracks and Manages Facilities with Asset Essentials

Wake Forest University
Winston Salem, North Carolina, U.S.

We have meetings with our client success manager on a biweekly basis. And the support that we get, being a high-touch client, being high demand, is exceptional. I have great relationships with all the support techs that I talk to and with our client success manager as well. Sustainability is huge at Wake Forest, it’s a big concern for the students, and we’re tracking energy usage. Also, we have an offsite warehouse, which we use to reuse office furniture and equipment, and we track the pickup and delivery of those through Asset Essentials. Our sustainability manager also uses the software to track the work orders that are asked of her area as well.

Wake Forest University
Assistant Director of Facility Systems, Wake Forest University
Success Story

Concordia University Creates “Smart” Building Map Using GIS Technology

Concordia University
Mequon, Wisconsin

When I first saw Asset Essentials, I thought it was much more robust than Maintenance Direct. It simplifies connections between various databases and allows you to link maps across the system, and the customer service and support is very strong.

Asset Essentials really makes it easy for faculty members, staff and students to submit work orders when they see a facilities problem that needs to be fixed.

Jon Zickerman
Environmental Health & Safety Manager and GIS Technician, Concordia University
Steve Hibbard
Facilities Director, Concordia University
Success Story

The University of Adelaide optimises asset investment planning for 300+ buildings

University of Adelaide
Adelaide, South Australia, Australia

The University of Adelaide (UoA) needed a robust asset investment plan (AIP) to manage its portfolio of more than 300 buildings, which vary significantly in age, complexity, and condition. Balancing the needs of these buildings and their associated risks against given funding is a significant challenge.

Success Story

Wisconsin School District Streamlines Facility Management with Event Manager™

Verona Area School District
Verona, Wisconsin

The Verona Area School District has more than 50 facilities that are used daily by a wide variety of groups. These facilities host athletics, school clubs, PTO meetings, performing arts programs and community events. District personnel needed a centralized solution for keeping track of facility usage and reservations, as well as custodial tasks.

Featured Education Resources


Why does my school system need asset management software?

Since their inception, many school systems have been reliant on outdated methods to protect their assets and facilities. With the right asset management software, maintenance and operations tasks become easier, streamlining time consuming processes and helping schools save money. The right software can also help prove and support funding requests, manage event rentals and identify utility waste.

What type of training is available with Brightly’s asset management software?

Brightly knows that success requires our products going beyond just being an administrative solution—it means being a partner at all levels of your educational institution. As such, we work directly with you to ensure a smooth implementation and have both on-site and self-guided training available. Our products are backed by our legendary client support, meaning a real person will promptly answer your call or reply to your email.  

What makes Brightly’s asset management software better than other systems?

With more than two decades of experience and a foundation in education, Brightly’s asset management software is built with you in mind. Our cloud-based solutions feature a user-friendly interface, meaning they are easy to use and can be accessed from nearly any smartphone. Backed with a team of experts who are always ready to help, we’re the perfect partner to protect your assets and build a sustainable community. 

How much money do school systems save when using Brightly’s asset management software?

The amount of money a school system can save using Brightly’s asset management software can vary based on a number of factors. By using Asset Essentials and setting up a preventive maintenance program, you can see a 63% drop in maintenance costs. Other savings can be found through automating tasks and optimizing operations. Brightly is proud to have supported $321 billion USD worth of assets and has helped thousands of clients save money.  

How long does it take for school systems to move to adopt asset management software?

While it may vary for each school system, adopting Brightly’s asset management software doesn’t take much time. Our team will work with you to understand your goals and suggest the right solutions to help you meet them. Brightly’s software is both cloud-based and user-friendly, so anyone with a smartphone can get started and access the crucial information they need from anywhere.  

asset essentials UI

Get Started with Brightly Today

Though you may not be in the classroom leading lectures, your job is crucial for students to learn. A comfortable environment for learning sets up teachers and students alike for success. As this challenge becomes harder, it’s time for you to work smarter. 

With over two decades of experience working with education institutions, Brightly understands your needs and has powerful solutions to help you be smarter, faster, more connected and more predictive. Don’t just take our word for it—try it for yourself. Schedule a discovery call and our legendary support team will help scope and build your custom demo. We look forward to partnering with you and building a bright future for your community!